Service Invoices

The type of invoice you need for your professional services and what it should include depends on the kind of work you do. A good invoice should have your basic details, the services you provided, your client’s information, and the total amount the client needs to pay you.

Running a small business or owning a company requires you to handle many different tasks and services. Paying attention to every small detail and keeping your customers satisfied is the key to success. To do this well, it’s important to know how to write a basic service invoice.

What is a Service Invoice?

A service invoice is a document that gives basic information about payment when a customer receives a service from a company or small business. Example of such services include repair work, consultation, mechanic services, or house cleaning.

The invoice is issued by a company or individual after providing a service to a client. It lists details of the work done, the amount charged, and payment terms. The document serves as a request for payment and a record of the transaction.

Small businesses often use the same standardized invoices to stay in touch with their customers. This way, they don’t have to worry about creating or printing different invoice formats.

Purpose of Having Two Copies of an Invoice

Two copies of every invoice are always made -one for the company and one for the client. These copies help if there is any disagreement, as both can be compared to check the details. The company can also use its copy to send payment reminders.

For example, if a mechanic says he has done certain repairs on your car but you don’t see them listed, you can use your copy of the invoice to raise a complaint with the company.

A service invoice template can be made simple by including only the basic information instead of using complicated, software-generated formats.

Basic Details to Include in a Service Invoice

A service invoice should include the following information in a clear and simple way:

1. Company Name and Contact Details: Usually written at the top of the page. If there is no company name, write the name and contact details of the service provider.
2. Date and Due Date: Mention when the invoice is made and when the payment is due.
3. Customer Information: Write the name and contact details of the person or company receiving the service.
4. Billing Details: List the services provided and the rates charged.
5. Total Amount: Show the total payment to be made.
6. Payment Due: Mention how much is still to be paid and the due date.
7. Immediate Payment: If the customer pays right away, note that the payment was received at the time of making the invoice.

If a company has fixed rates or charges based on time, it usually includes them on the invoice so they can be used to calculate and pay the bill.

Various Service Invoice Templates are given below:

#1

Standard Service Invoice -used for general services provided, listing service details, hours, and total amount due.

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#2

Hourly Service Invoice -used by freelancers or consultants who charge based on the number of hours worked.

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Complex service invoices

A complex service invoice is used when a company provides different kinds of services, often with rates based on hours worked. It can also include details about payments in different currencies if the job involves international companies. Different templates are used for these types of invoices. Timesheets can also be added to record the number of hours worked and their rates.

Sample Template

Format: MS Excel (.xlsx)

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