Price Quotations

In case a person is not able to easily figure out how much your product or service costs, they may simply choose another company to buy from. Potential customers must know how much you are charging them for what they want.

One way to let customers know about this is with the help of a price quotation. When made right, this document can help you get a contract and a customer. A business that creates a thorough and professional-looking business quote that has reasonable costs is more likely to end up with loyal customers.

What are price quotations?

This is a document that states the fixed cost of certain products or services that the customer wants. A quotation is valid for only a certain period.

Excel Format File.
Cost-Plus Quotation

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Excel Spreadsheet Template

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A price quotation will let a customer know how much the goods and services are that they want are. The quotation will provide a customized cost for what the consumer wants. The company will be able to state how much they want for the goods or services, and a customer will know this information and can decide if he/she want to buy from the company or not.

If a customer is asking your company to provide a quote or if your business functions by providing price quotations, the following points can be considered when making this document:

Format of price quotation:

The document needs to appear formal so that the customer regards your company as a professional one. The heading can be “Price Quotation”. Include the date and quotation number. A place for a customer ID can be present. You need to state clearly when the quotation is valid. A place where the quotation has been prepared can be included.

Details of the company:

It is important to include the name and logo of the company on the price quotation. The address and contact number of the company can even be added.

Details of the receiver:

You can have a heading for who the quotation is for. Include the customer’s name, company, address, and contact details.

Make a table:

Include the price quotation details in a table.

• Add a column for each product or service name that the customer wants.
• Include a column for quantity to show how many items are needed.
• Add a description column to briefly explain each item or service.
• Include columns for unit price and taxes.
• Add a column for the total amount for each item.
• At the bottom of the table, include rows for:
  • Subtotal
  • Tax rate
  • Sales tax
  • Other charges
  • Total amount

Other information:

At the bottom of the document, you can include a sentence that states that if the customer has any queries concerning the quotation, they can contact the required individual. Include the name, phone number, and email of this person. You can thank the customer for considering your company.

Protect yourself from changes in the price of materials

A price quote can aid a company in protecting itself from the changing price of materials as well as human resources by providing customers with a fixed cost for the services. The price quotation is even able to keep a potential customer safe from having to pay extra costs.

The quotation will enable a company and its potential customers to know about the pricing and project information, as well as other important details. The quotation is even able to state the payment terms plus conditions of the goods and services that your company is providing. When a potential customer looks at the price quotation, they can see whether it is a reasonable one or not.

 A customer can get price quotations from different companies and compare them. In this way, the person will be able to choose the one most suited to their needs and budget. The price quotation can therefore help in finalizing a deal with a certain company.

Price Quotation Template -1

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Price Quotation Template -2

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