Vehicle Log Book

Your vehicle is probably one of the most expensive assets you have. If you don’t take care of your vehicle and perform its regular maintenance, you will have to face the consequences. One of the most effective strategies to take care of a vehicle is to use a logbook. 

What is a vehicle logbook?

Opposing its name, the vehicle logbook is not a book. It is a record sheet in which you put down all the details regarding your vehicle. Just as you use the logbook for any specific purpose, using it for your vehicle is also going to help you in a number of ways. 


Why does someone need a vehicle logbook?

There are so many details of your vehicle that you would like to add to the vehicle logbook. This makes the log more detailed. Some people deliberately make the logbook more comprehensive because it lets them keep track of every aspect of the vehicle. When there are so many details, no normal human being can remember them. This is where the vehicle logbook becomes even more useful. 

What does a common vehicle logbook look like? 

In general, this logbook resembles a common record sheet the primary job of which is to keep the data in it for a longer period of time. You can keep a physical book for keeping the details safe. However, some people have more trust in electronic records as they can be kept at various places without investing money or making arrangements for space. These days, there are also many apps that people can download on their smartphones and can consult the data as and when they want. 

Vehicle log book

What information is provided by the vehicle logbook?

The main details that are provided are:

Basic details of the vehicle:

This part of the logbook gives introductory details of the vehicle such as the name of the company, year of manufacturing, model name, color, and much more. 

Details of the maintenance:

No matter which brand you drive and for which purpose you use this vehicle, it will always need maintenance after some time. For instance, the vehicle needs the replacement of oil and air filters after it has been run for approximately 5000 km. A person can’t remember the exact date of filter replacement and the name of the oil that was filled in the engine. Therefore, every detail regarding the maintenance can be recorded in it. 

Mileage details:

There are a few vehicle-related responsibilities that require the owner of the vehicle to remember the total mileage of the vehicle. 

What is the benefit of keeping the vehicle record sheet?

Every owner of the vehicle is recommended to keep the record book with them due to the many benefits they can reap. Some of the benefits have been given below:

It maintains the vehicle:

Just like anything else, your vehicle also goes through regular wear and tear. It is very important to fix the problem before it takes a turn for the worse. Your logbook keeps reminding you of the maintenance work your vehicle requires. This way, you manage to keep your vehicle in the best working condition. 

The car owner keeps track of the efficiency:

The efficiency of the vehicle greatly depends on how much fuel it has consumed, how many miles it has been run, and many other factors. Since the logbook keeps a record of all these details, it becomes very easy for a person to determine how efficiently his vehicle is working and what kind of improvements his vehicle actually needs. This way, he can ensure that his vehicle stays in the best condition always.  

You can access it whenever you want:

These days, it is more common for people to use the application that they keep on their smartphones. Since a smartphone stays with you all the time, it is very easy for you to access this logbook whenever you require it. Some applications also allow the user to take a photograph of the maintenance details or meter that is directly uploaded to the app and the user can consult them. 

It gives accurate details:

When you use a record sheet, you can be 100% sure and confident about the details that you get your hands on. 

Uses of Vehicle Logbook

A logbook is basically used to keep a record of some entity. A vehicle log book is a document that keeps a record of ownership. It is helpful when a vehicle is sold from one person to another. The buyer and seller both need to fill out sections in a logbook so that there is a record of the deal before coming to an agreement.

This vehicle logbook is also used for business purposes. Businessmen use this book to keep a record of their business travel or trip, the description of the destination, the number of kilometers, or the distance traveled. The logbook keeps a record of the expense of the work-related vehicle. By using this vehicle log book one can claim the percentage amount of true car expense by recording the number of business kilometers traveled.

There are some requirements of a log book such as it cannot be kept for a whole year. One can keep it for only 12 weeks. It doesn’t matter if the owner has one or two cars, the 12-week period will remain the same.

If a car is replaced with another, then again the same log book works but there should be mentioned the details about the starting and ending readings.

The vehicle log book requires the following set of information.

  • It must show the vehicle type, its registration number, and its engine capacity
  • It must be recorded for a 12-week period
  • It must record starting and ending dates and odometer readings of travel
  • The total business kilometers traveled and their percentage

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