Rental Vehicle Log Book

Rent a vehicle

Many times when individuals visit another country or city, they are in need of modes of transportation, they require to travel around from one place to another. They make use of various modes such as by public transport, by hiring cabs, by walking or by renting a car. The last option is more feasible since one isn’t dependent on another person or another entity and one can do whatever one feels like whenever one feels like.

Rental vehicle record sheet

Renting a vehicle is very easy since many rental places are available. These rental companies offer various kinds of cars and have rates that are both affordable and well within means. Because these rental companies are trusting their clients with their assets, they need to keep a record of all their vehicles that have been rented so there isn’t any future mishap or there isn’t any future hurdle that the company faces. This is why, every time one of their vehicles has been rented out, and they make the client fill in a record sheet.


Vehicle rental record sheet contains records of every vehicle which have been rented out and the name and details of the people who have rented them out as well. This record sheet consists of various columns and various rows in which the necessary details and the necessary information is to be recorded. It should be noted that the Rental vehicle log book is organized so it serves its purpose and can be understood by anyone reading it.



Rental vehicle log book
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A vehicle log book is used to keep a record of the number of miles traveled by a vehicle by a certain amount of fuel within a specific time period. The log is usually carried and maintained by the employees who frequently go for office tours using their own cars and expenses. All the expenses are noted down and later claimed from the company.

It is a common practice to rent a vehicle to cover long or short distance for trips when you do not own a car. A rental car is booked by an individual for recreational purpose or by a company for its official trips, for a short period of time like a day or a week.

In some cases, the vehicle is even hired for a month too. The individual is liable to pay rental charges to the rental company either on daily basis or on the return of the vehicle, as per signed in the contract. That’s why the business of renting automobiles is flourishing with every passing day. Uber and Careem are examples.

Rental vehicle log book

Rental vehicle log book is used to keep a record of the number of mileages traveled by the vehicle rented.

If you are renting a car then you can claim a deduction for rent paid. All you need is to keep and proof the receipts or some proof of your rental payments.

Structure of a rental vehicle logbook

A typical rental vehicle logbook consists of the following information:

  • Name of the company hiring the vehicle.
  • Name of car rental company.
  • Name of the driver.
  • The number plate of rented vehicle used for the trip along with other specifications like the model, color, and others.
  • Date and destination of the trip.
  • Purpose of the trip.
  • Odometer reading ( start reading- end reading)
  • The number of kilometers traveled.
  • The total number of kilometers traveled for some time period.
  • Signatures

What are the basic requirements of a valid rental vehicle log book?

For keeping a record of mileages traveled and maintaining a log book for making claims the individual shall make sure that:

  • A rental vehicle log book is valid for only five years.
  • The vehicle log book must keep the odometer record for estimating the number of miles traveled.
  • The logbook must show the business travel of the vehicle, by writing down the destination and purpose.

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