Fuel Log Template

It is important to know the fuel consumption of a certain vehicle for certain reasons. Traveling for business purposes has become very common. Companies need to pay employees for their traveling expenses when they travel for work-related activities. It is important for employees to truthfully let the boss or employer know how much they need to be reimbursed for travel.

Fuel consumption matters here and it is also important to know how much fuel a vehicle uses so that you can know if it is fuel efficient or not. The fuel consumption needs to be noted here. This should be done carefully like with the help of a fuel log.

What is a fuel log?

A fuel log lets one know how much fuel a certain vehicle uses. The log often includes details like the type of fuel used, odometer reading, the date when the vehicle got filled, etc. The cost of the fuel will be noted as well as the mileage.

What does a fuel log do?

The fuel log helps those concerned to know how much fuel is used for a certain activity or period. It lets one know the mileage covered and how much fuel was used for this. It will track as well as handle fuel use, letting companies limit fuel wastage.

Excel Spreadsheet File: 91 KB

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How do I create a fuel log?

When making a fuel log it is important to include all the relevant details. The following points can be considered when making a fuel log:

Select a format:

Choose what format you wish to use to make the template. You can consider Microsoft Excel and customize the document according to your needs. The heading for the document can be “Fuel Log”.

Important details:

It depends on what you are making the fuel log for according to this you will add the details. If it is a fuel log for an employee, it is important to include the name of the employee and an area for the employee’s signature. You can include the name of the company as well. There should be an area for vehicle registration numbers.

Add details on the table:

Figure out what information you want to add to the table so that this can be included. A table can be made with the column for the date which states the date that you filled out the vehicle. You may include the time of fill-up as well. If applicable you can have a column that states the type of fuel that was used.

This is important as there are different types of fuels with different costs. You need separate columns for the odometer before and another for the odometer after so that the distance traveled can be known. You can include a column for total miles.

It is important to even know the cost of the fuel therefore you should have a column for price per gallon and another column for gallons purchased. Include a column for total cost so that the total cost of fuel used will be noted.

It aids in tracking and handling fuel use

A fuel log is important as it aids in tracking and handling fuel use. A company may be spending much on fuel due to engine performance problems does not know about. When the fuel usage is tracked with the help of a fuel log, the employer will know how much fuel is being used.

If the vehicle is using too much fuel, it can be changed or fixed so that extra money on fuel is not used. A fuel log is important for anyone who wants to record fuel consumption information of individual vehicles. Employees who need to travel for the company and be reimbursed for fuel usage will find this document helpful.

An employee can record details of fuel usage done for work-related activities so that they can be paid for this. The log makes this easier to do and helps the employer know how much fuel an employee is using for traveling due to work-related tasks.

The employer can notice if too much fuel is being used and can consult the employee concerning this. Therefore the log helps a company monitor fuel consumption for activities related to work.

Sample Template

Format: MS Excel [.xls]