employee shift schedule template

Employee Shift Schedule

Business Strategies & Employee Shift Schedules

Some things never change in our lives and one of those things is the time we are working every day. The 8-hour work shift has become our daily routine now. Even if we finish our work within 4 hours, we cannot get away with the 8-hour work shift.

It is debatable as to how many hours an individual should work on a daily basis. Some individuals work only for 4 hours and are extremely successful in their lives whereas, for others, the work routine is followed by 16 hours flat in a day.


Back in the 18th century, the industrial revolution was at its boom and that is when the factory owners wanted to run their businesses 24/7. In those days, the normal working hours were 10 to 16 every day. Sustaining these working hours was really hard. Robert Owen started a campaign back them to shorten the working hours to only 8 in a day. He divided the day in 3 set of 8 hours; so, 8 hours for work 8 hours for sleep and 8 hours for recreation. This is where we get the 8-hour sleep trend coming in from.

In 1914, the Ford Motor Company implemented this started off 8-hour work shift officially. In this day and age, it does not matter how many hours you work. What matters is the energy you save yourself with. We forget the fact that we are humans and not robots and so we have different kinds of energy levels in our body.

A lot of research has been conducted into work routines and the impact on our brain. According to a research for every task that lasts for 90-120 minutes, a 30-minute break is considered healthy. A productive day depends on our level of focus. Splitting up the day in a 90-minute work routine is a good practice.

An employee shift schedule can be a helpful tool to track the employees and the hours they work for. So this sheet can be drafted for a month or on a weekly basis. All the employees working can be listed down on the sheet. Mentioning their designations can also be a good thing to do. The timings they follow every day can be written down. This will help the payroll and the human resource department to see the hours an employee has worked on a daily basis.

Many companies are running successfully and their employees are working in both shifts to cope the productivity demands, while some nature of work needs both shift worker to deliver their services for example health care or printing press. The working hours for each employee is pre –set and if the company is running both the shifts or more than two shifts duration then the employee has to switch the shifts after some given period. This will keep a constant potential sustained among workers because one who is working in night shifts for a week or two is not able to put his energy well in the continuous working span. There are other health issues occur when a single person is working in night shifts continually. To avoid such problems employee are asked to change their shifts after a certain period of time. To keep the shift change record, most companies use a compiled schedule sheet where the worker mark their presence and write their shift timings. These employee shift schedules can be drafted with the help of on-line templates.

Employee shift schedule


This template was designed to make an easy to record type document. Every business does something a little different. Some of the things you can do with this shift schedule template are as follow:

  • You can organize work assignments for a whole week
  • You can start by ensuring that you change headings and color scheme to those used by you. Then, make sure all of the columns are labeled with the distinct desires of your shift list
  • You can replace the ones that are already there, or add and delete columns at your wish
  • These columns can also be adapted to numbers, or dates, for tracking availability of the employee, efficiency and time
  • You can connect cells to other columns or sheets that are used in equations

So, when you modify information in one spot, it stays constant across the whole database.

Download your file below.

Employee Shift Schedule Template

File Size: 60 KB

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