Staff Count Sheet

A staff count sheet is used to count the number of people working in an organization. To save money, every company has set a limit on hiring staff. To ensure that the total number of hired people doesn’t exceed the limit, the staff count sheet is used. There are several other purposes for using the staff count sheet. Some companies also use staff count sheets to ensure that every shift has a sufficient number of people working.

One of the main purposes of using the staff count sheet is to keep track of all the employees working in the organization. This sheet includes several details about the staff, such as the name of each member of staff, the total number of hours they work, details of their part-time and full-time jobs, the starting and ending hours of the job, and a lot more.


The staff count sheet also shows the department name to which a particular member of staff belongs. In some companies, the staff count sheet also works as an attendance sheet, where information about the attendance of the staff is obtained.

Staff count sheets are used to track employees. It consists of the names of the employees sorted into groups according to the departments and headings such as date and day, shift number, part-time or full-time, starting time, and ending time. The sheet serves the purpose of keeping a bird’s eye over the performance and attendance of the employees in various departments.

It is comparable to the attendance sheets, we come across in colleges and schools, which are produced to check whether the student is punctual or not.

Importance of the staff count sheet:

For a business that pays its employees based on the number of hours they work, the staff count sheet is a must-have. Some companies use this document to monitor the performance and punctuality of staff members based on the information provided in the staff count sheet.

Moreover, this count sheet is one of the most useful tools that help a business in effective record-keeping. Record-keeping is essential for a business to make sure that it pays its employees on time.

Staff count sheets hold significant importance in those businesses that pay wages on an hourly basis or piece-rate wage system. It helps business to supervise an employee, according to the information printed on the list.

What does the staff count sheet include?

The main details included in the staff count sheet are:

  1. The employment details of each member of the staff
  2. The details about the employment contract
  3. Starting and ending time of the employee’s job
  4. Starting and ending time of employees’ overtime
  5. Details of annual and personal leave taken by the employee

The format of the sheet

Staff count sheet formats can vary from organization to organization. But the sheet is designed in an application called Microsoft Excel. The basic format for constructing a count sheet is:

First, type the name of the organization and the department for which the sheet is being made. Choose the first column and name it with the heading Names. Choose the second column and name it accordingly. Repeat the process until the headings are finalized. Print the sheet and use it as you desire. One may use it for headcount or wage payments.


Staff count sheet template

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