Timesheets are very important, especially in those situations where people are paid according to the time they invest in a particular task.
It is a sheet that is used as a tool to keep track of the total time an employee spends doing a specific job. This sheet is very helpful for those people who try to multitask.
When people are assigned multiple tasks, sometimes they fail to manage all of them. This results in lesser productivity and more stress.
Employees reap many benefits especially when they use various tools for keeping track of performance-related variables. Let us see some of the benefits of the timesheet:
It helps in tracking:
Those who use the timesheet are able to keep track of the tasks they have finished and tasks that are yet to be completed. This way, they can see how much time they require for completing the tasks that they were responsible to do in a specific time period.
It makes employees more productive:
The timesheet makes employees more productive as they keep checking how much work they should do. If they see that they are lagging behind or they are not completing their work as quickly as they should, they become worried and start working with more focus and diligence. This way, they become more productive in their daily duties.
It helps in salary calculation:
In case the employee is paid on the basis of how much time he spends working in the company and how many tasks he performs, the timesheet can be consulted. Since the timesheet clearly tells the total time an employee has given to the office, it is very easy for people to calculate salaries.
It keeps everyone on the same page:
The timesheet is maintained at different levels in order to ensure that everyone is paid according to the time they have worked. This helps everyone remain on the same page and no dispute occurs.
What information is covered by the timesheet of the employee’s work?
The main details added to the sheet include:
Details of the employee:
Since the timesheet is used for different employees, there is a section in which details of the employee are entered. This section tells to whom the timesheet belongs.
The start of the task:
The employee mentions the starting time of the task. As and when the execution of the task is started, the time is noted in this column.
To record the end of the task:
Here the employee takes note of the time when the execution of the task was completed. This column helps the employee determine the exact time he has consumed in finishing a task.
The details of the task:
The task time which is being noted in the timesheet is also very important to describe in the sheet. So, there is a separate column in which the description of the task is mentioned.
A total number of hours:
This section of the sheet shows the total number of hours an employee has spent working in the company in a day, week, or month depending on whether he is paid monthly, daily, or weekly.
How to use the timesheet?
You should enable every employee in your company to use the timesheet because it helps them keep track of their work. Here are a few tips for effectively using this sheet:
Use a template:
Companies that want to use a complex timesheet will have to put a lot of effort into designing it. This will result in a waste of time. In order to avoid this, readymade templates can be used. These templates are generally available in MS Excel or PDF file format.
Download the template and edit it to ensure that it has been well-tailored to your needs.
Use the sheet carefully:
In order to use the sheet appropriately, it is very important for you to be careful when you put down the details in it. For instance, if you don’t enter the starting time carefully, you will fail to calculate the accurate time taken by the task to complete. Due to this, you will never be able to increase your productivity.
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